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RFPilot · Use cases
Everything a software RFP needs — sections, scoring model and vendor questions — with a free AI audit of your draft.
Most software procurement RFPs are recycled documents with outdated requirements and evaluation criteria that don't match the actual decision. The result: vendors answer the wrong questions and shortlists get built on gut feel.
Use the template structure below to write your RFP, then review the draft against each section to catch missing requirements, ambiguous language and unbalanced scoring before vendors see it.
Company & project background
Context, current tooling, why you're buying now, and what success looks like in 12 months.
Functional requirements
Numbered, testable requirements marked Must / Should / Nice-to-have — never 'user-friendly interface'.
Non-functional & security
Uptime SLAs, data residency, SSO/SCIM, certifications, support tiers and exit/data-export terms.
Pricing structure
A fixed pricing table format so vendor quotes are actually comparable.
Evaluation & timeline
Weighted scoring criteria published up front, plus dates for Q&A, demos and decision.
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30 checks before your RFP goes out — scope, requirements, security, pricing, evaluation criteria and submission.
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Background and goals, scope, functional requirements, non-functional requirements (security, performance, support), integration needs, pricing format, vendor qualifications, evaluation criteria with weights, and a response timeline.
Long enough to be answerable, short enough to be answered well — typically 5–15 pages. Quality of requirements beats quantity.
Review it against four lenses: clarity (are requirements testable?), completeness (does it cover security, support and exit terms?), fairness (is any criterion written around one vendor?) and evaluation (are weights published?).
Yes, that's RFPilot's core product: it parses the RFP and drafts a complete, cited response from your knowledge base.
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