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Features
Five capability areas, one workspace. Built for B2B teams that answer RFPs, security questionnaires and vendor forms every week.
RFPilot doesn't hallucinate a proposal — it writes from your approved content and tells you exactly how confident it is.
Every answer is written from your knowledge base and company profile, in your chosen tone.
High / medium / low badges show which answers are fully grounded and which need a human check.
Each draft lists the exact knowledge base entries it used — full traceability.
Unknown specifics are explicitly marked so nothing slips into a client document unchecked.
Paste text or upload PDF / DOCX / XLSX — AI extracts every question, requirement and instruction, organized by section.
Edit every extracted item — text, section and type — in a triage table before AI writes a word.
AI re-checks the original document against the extracted list and surfaces anything that was missed.
Deadlines, format rules and required attachments auto-extracted into a tick-off checklist.
Paste a sample paragraph and the AI mirrors your company's voice.
Your best answers become a compounding asset. The more you use RFPilot, the sharper it gets.
Upload a previously answered document — AI extracts reusable Q&A pairs automatically.
One click sends an approved answer back into the library for future RFPs.
Instant search plus Security, Product, Pricing, Legal and more.
Entries untouched for 6+ months get flagged as stale so your content never rots.
RFPs are a team sport. Route questions to the right expert and keep the whole response on track.
Owners, editors and reviewers — everyone gets exactly the access they need.
Assign questions to subject-matter experts; they get notified instantly.
Discuss tricky answers right where the work happens.
Clear statuses from draft to approved — nothing ships half-reviewed.
Every answer edit is versioned; restore any previous version in one click.
See who did what — in-app, by email and in your Slack channel via webhook.
SIG, CAIQ and vendor security forms have their own rhythm — RFPilot speaks it natively.
Requirements get automatic compliance verdicts — in security questionnaires and standard RFPs alike.
Switch from cards to a requirement matrix in one click, plus a one-click XLSX matrix export for procurement teams.
AI scores RFP fit (0-100), lists strengths, risks and missing capabilities before you commit hours.
Finish strong: branded exports for the client, analytics for your team.
Cover page with your logo, company intro and section-grouped content — PDF and DOCX.
Cover letter, executive summary, company overview and closing — generated from your drafted answers.
Long-form parts like Technical Approach or Implementation Plan, written by AI alongside the Q&A.
PDF, DOCX, CSV and XLSX compliance matrix — plus refilling your original XLSX questionnaire.
Respond in English, Turkish, German, French, Spanish and more.
Track win rate, monthly volume, answer confidence and your most-cited content.
Due-date countdowns on the dashboard; mark projects won or lost.
Upload a real document during your trial — first answers in under two minutes.
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