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AI RFP Auto-Responder
Answer RFPs in minutes, not weeks.
Upload any RFP, questionnaire or security form. RFPilot drafts every answer from your company knowledge base — your team reviews, approves and exports a client-ready document.
Do you encrypt data at rest?
high confidenceYes. All customer data is encrypted at rest with AES-256 and in transit with TLS 1.3. Keys are rotated quarterly via managed KMS…
What is your uptime SLA?
medium confidenceWe commit to a 99.9% monthly uptime SLA on production services, with credits applied automatically for breaches…
Try it right here
Pick a question. Watch the draft appear.
This is a live preview of how RFPilot answers — grounded in a sample knowledge base, with confidence scoring and source citations. Your real answers use your content.
Select a question on the left to see the AI draft an answer.
How it works
Upload → Generate → Review → Export
Upload
Drop a PDF, DOCX or XLSX — or paste the text. AI extracts every question, requirement and submission instruction.
Structure
Review extracted items, fix types and sections, and get an auto-built submission checklist — before AI writes a word.
Generate
AI drafts every answer from your knowledge base, with confidence scores, citations and compliance verdicts.
Review & Export
Assign, comment, approve — then ship a branded PDF, DOCX or compliance matrix in seconds.
Inside the product
Every RFP, one clear cockpit.
Deadlines, statuses, outcomes and team activity — your whole pipeline at a glance, with AI usage tracked against your plan.
Review with confidence
Every answer shows its work.
Confidence badges, knowledge base citations and [VERIFY] flags on every draft — plus approve, reject, regenerate and assign controls right on the card. Your experts see exactly what needs a human eye.
- High / medium / low confidence on every answer
- Source citations back to your knowledge base
- Assign questions to teammates in one click
Everything a proposal team needs
From first draft to signed deal — in one workspace.
Grounded AI answers
Every draft cites the knowledge base entries it used and carries a high / medium / low confidence badge, so you know exactly what to verify.
Compliance in every project
Requirements get automatic Yes / No / Partial verdicts — in security questionnaires and standard RFPs alike — plus a dedicated matrix view.
Submission checklist
Deadlines, format rules and required attachments extracted into a tick-off list, so you never miss a submission detail.
Full-document output
AI writes your cover letter, executive summary and long-form narrative sections like Technical Approach — not just Q&A.
Built for teams
Assign questions to experts, review, comment and approve together — with email and Slack notifications.
Self-improving library
Approved answers flow back into your knowledge base. Every RFP makes the next one faster.
Bid / No-Bid analysis
AI scores the fit between the RFP and your capabilities before you commit.
Win/loss analytics
Track win rates, volumes and your most-cited content.
Why teams switch
The RFP grind, quantified.
Proposal teams spend 20-40 hours per RFP, and 80% of the questions repeat between documents. RFPilot automates the repetition so your experts focus on the answers that win deals.
of RFP questions are repeats — answered instantly from your library
faster first drafts with AI generation grounded in your content
workspace for drafting, review, approval and export
Import your history
Upload a past answered RFP — AI extracts reusable Q&A pairs and fills your knowledge base in minutes.
Answer in any language
Generate responses in English, Turkish, German, French, Spanish and more — same knowledge base.
Client-ready output
Branded cover page with your logo, section-grouped documents, and an XLSX compliance matrix for procurement teams.
Stop dreading the next RFP.
14-day free trial · No credit card · Set up in 5 minutes
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